Academic Affairs
Academic AffairsLeave of Absence /Reinstatement
Leave of Absence /Reinstatement
Relevant Regulations
- Article 74 (Leave), Article 75 (Period of Leave), Article 76 (Reinstatement) of Chungbuk National University Academic Regulations
- Article 15 (Period of Leave of Absence), Article 16 (Enlistment Leave Substitute), Article 17 (Attached Application for Leave), Article 18 (Leave Procedure), Article 20 (Period of Reinstatement), Article 21 (Attached Application for Reinstatement), Article 22 (Restrictions on Reinstatement), Article 23 (Reinstatement Procedure) of Chungbuk National University Academic Management Regulations
Qualifications : Students on general leave (four leaves per semester) and students on recommended leave
- Master's program: within two semesters, Doctoral program: within three semesters, Joint Master’s and Doctoral program: within four semesters
- Graduate School of Medicine: six semesters for master's program, three semesters for doctoral program, and four semesters for joint master’s and doctoral program
- Graduate School of Law: four semesters for master's and academic doctoral program, and three semesters for professional doctoral program
Application Period for Leave (four times per semester) and Required Documents
| Application period by semester | Applicants | Required Documents | |
|---|---|---|---|
| General and continuous leave of absence | First period (See notice) | -Applicants for leave of absence | n/a |
| Second period (See notice) | -Applicants for leave of absence ※ Undergraduate students (for a student who has completed eight or more semesters) and graduate school student must apply in the second period |
||
| Third period (See notice) | -Applicants for leave of absence (※ Continuous leave of absence is not allowed) | ||
| Fourth period (See notice) | -Applicants for leave of absence (※ Continuous leave of absence is not allowed) | ||
| After the completion of 1/3 of the required days of study | -Applicants for leave of absence due to illness (※ Continuous leave of absence is not allowed) | ||
| Leave of absence for enlistment | Leave of absence for enlistment leave is possible at any time | Copy of enlistment notice | |
| Extension of leave of absence for enlistment | A student who will be reinstated for the next semester among the discharged students | Copy of discharge | |
| Recommended leave of absence | After completion of 1/3 of the required days of study | -A student who is acknowledged to have difficulties studying among undergraduate students, or if there is a special reason that is unavoidable in the academic guidance | Related evidence |
| After creating and notifying the list of students who are expected to be expelled due to non-registration, non-reinstatement, and academic warning, fail (before expulsion) | -If special circumstances (disability, foreign students, serious illness, sudden change in family affairs, etc.) are acknowledged among students who did not register, are not reinstated, received an academic warning and students who are expected to fail or to be expelled | Related evidence |
How to apply for reinstatement
| Application period by semester | Subjects | Attachment | |
|---|---|---|---|
| General rehabilitation and rehabilitation | First period (See notice) | -General returning students and students returning after discharge ※ Application for dormitory and graduate reinstatement students–to-be must reinstatement within the first period. |
|
| Second period (See notice) | -General returning students of after discharge ※ Students in the Graduate School of Education apply during the second period |
How to apply for leave of absence (two times/year)
| Procedure | |
|---|---|
| General leave of absence | Homepage→ Application for leave in Gaesin Nuri System→ Approval of leave from the head of department (head professor) → Final confirmation of Student Service Center ※ Approval must be obtained after visiting (or contacting via phone) the head of department (head professor) for consultation |
| Continuous leave of absence | ※ Complete by applying for continuous leave of absence in the Gaesin Nuri System |
| Leave of absence for enlistment (Substitute of enlistment leave of absence) |
Apply for leave online by attaching a notice of enlistment (JPG scan file, 500 kbytes or less) in the Gaesin Nuri System ※ School visit is not required |
| Recommended leave of absence | After consulting the head professor, submit the application for recommended leave, reason, and evidence to the department |
※ Leave of absence due to illness is included in general leave of absence, and a confirmation of the submission of a medical certificate (4 weeks or more) must be submitted.
※ Cancellation is not possible after application for leave, so please be careful when applying.
Procedure for handling the application for leave of absence
General leave of absence
- Access to homepage
- Gaesin Nuri System login
- General leave of absence approval menu
- StudentsGaesin Nuri System
Application for general leave of absence - Head of Department (Head Professor)Gaesin Nuri System
Approval of general leave of absence - Graduate School Policy OfficeGeneral Service Center
Final confirmation
Procedure for handling the application for recommended leave of absence
- Student : After filling out the application for recommended leave and letter with reasons, visit the head professor for consultation
- Head Professor (head of department): Describe the content of consultation, the recommended leave, and the period of recommended leave of absence.
- Period of leave of absence.
- Procedure for handling the application for recommended leave of absence
- StudentFill out the application for recommended leave and letter with reasons, and visit the head professor for consultation
- Head Professor (Head of Department)After consultation, fill in the consultation details and submit it to the administration office
- Dean of CollegeSubmit as an official letter (application for recommended leave)
- Graduate School Policy OfficeFile/approve recommended official letter and enter Gaesin Nuri and approve
Matters requiring your cooperation
In each college (department), if a person acting on your behalf is appointed because of domestic or overseas business trips, etc., by the head professor, please inform the graduate school, and the head of the department (head professor) must enter and approve the entry and approval it in the Gaesin Nuri system after consulting with the student applying for leave of absence.
Please note:
- After applying for general leave, be sure to check whether the head professor (head of department) has approved the application..
- Newly admitted graduate students and readmitted students can apply for leave only after the entrance date in March when the register is created.
- If you are not reinstated, you will be expelled, so be sure to check the period of leave and reinstatement.
- For students on recommended leave and readmitted students, the period of leave before re-admission is not counted.
- In the case of students who did not attend, the grade will be processed as F after 1/4 of the number of school days, so be sure to apply for general leave of absence during the fourth period.
- If you miss the period of leave and can take continuous leave of absence: If you are a student who is eligible for general leave, the person in charge of leave and reinstatement must apply on the basis of the official letter of consultation on continuous leave and evidence.
- The date of leave is based on the application date, not the semester.